EV Charging Station RFP Examples

B1. OVERVIEW
The Town of Miami Lakes (“Town”) is actively seeking proposals from qualified electric vehicle charging station vendors/distributors/operators/manufacturers to install, operate, maintain, and manage the customer service volume from all stations in select Town owned locations at NO COST to the Town, in accordance with the terms, conditions, and specifications contained in the RFP.

Furthermore, the Town intends to enter into a contract to install, operate, and maintain self-service electric vehicle charging stations for public use. . The selected proposer will be required to implement a program that should enable the public to utilize electric vehicle charging stations. Services are expected to be available on a 24-hour, 365-day-a-year (full-time) basis with sufficient resources and personnel to support and maintain the program successfully.

B2. BACKGROUND
The Town of Miami Lakes (“Town”) became the 31st municipality in Miami-Dade County. Known as one of the youngest cities in the County, Miami Lakes is home to approximately 30,000 residents and more than 1,700 businesses. Miami Lakes is located in Northwest Miami-Dade County, conveniently located just 16 miles North of Downtown Miami and 10 miles from Miami International Airport, the Town encompasses approximately 6.8 square miles. The official boundaries are NW 170th Street and the Palmetto Expressway (SR 826) to the North; NW 138th Street to the South; NW 57th Avenue (Red Road) to the East; and Interstate 75 to the West.

According to a recent study conducted by the Miami-Dade Transportation Planning Organization (TPO), Miami-Dade County is the most populous county in Florida with a population of approximately 2.58 million residents in 2015. The population in Miami-Dade County is expected to continue to grow to 3.5 million by the year 2045, representing a growth of 34 percent (34%). Moreover, the study projects that the Northwest Dade region (where Miami Lakes is in) will see the largest employment growth at 30.6 percent (30.6%) within the region. This projected growth in the number of residents and visitors of MiamiDade County will increase demand and congestion on the transportation system. There, to keep growing beautifully, the Town of Miami Lakes desires to reduce the greenhouse gas (GHG) emission. One of the primary goals for Miami Lakes is to be innovative, beautiful, and to support a high level of quality of life for its residents by bringing new environmental infrastructure. The Town is looking to provide accessibility and convenience for its residents. The project aligns with the Town’s adopted Strategic Plan Priority Area 4: Environmental Sustainability, Objective 4.7, and Initiative 4.7.1: build charging stations as an alternative energy source.

Furthermore, this project aligns with the Adopted Miami Lakes SMART Technology Implementation Plan Objective to Install Electric Vehicle Charging Stations within the Town. Moreover, this project will provide the necessary infrastructure to encourage more electric vehicle usage and ownership throughout the Town, reduce mobile source emissions and pollutants, and assist the Town in achieving universal environmental sustainability.

The final locations of the different electric vehicle charging stations throughout the Town will provide convenience and accessibility to the Town’s residents and employees and promote the use of electric vehicles as a sustainable action. Some of the already mentioned benefits to the Town are the improvement of the air quality within the municipal boundaries, quieter and more livable streets, and decreased dependency on fossil fuels. The Town foresees this program running in integration with other initiatives currently pursued to offer different transportation modes while maintaining and achieving
sustainable goals.

B3. COST AND REVENUE
The Town has determined to permit the contractor to propose a cost option to the Town which involves no out-of-pocket costs to the Town and revenue sharing with the Town. Proposer shall pay the Town a percentage of the revenues of the proceeds from the sale of electricity and use of the charging stations to the public as well as reimbursement of electricity used if the Proposer has chosen to connect to the Town’s electricity network.

If the Proposer proposes charging the public for use of electricity and the charging stations, the EV chargers must allow for point-of-sale transactions and provide for revenue remittance to the Town. Proposer shall reimburse the Town for electricity used if Proposer chooses to connect to the Town’s electricity network. Contractor must also clearly describe the cost of energy per kWhr, how that price is calculated, and how it changes over time, and this shall be included in the Cost and Revenue Proposal.

B4. PROPOSED PROGRAM
[SPACE INTENTIONALLY LEFT BLANK]

B5. SPECIFICATIONS
Contractor must provide an electric vehicle charging station program which includes, at a minimum, the following networking capabilities and benefits:
A. Electric vehicle charging station infrastructure for AC level 2 and/or DC Fast Charge that is open to all drivers without requiring subscriptions on a 24-hour, 365-day-a-year (full-time) basis.
B. Provide AC level 2 charging that transfers 240 volts (up to 19.2 Kw) of electricity from the electrical grid to vehicle batteries (recharging vehicles faster than AC level 1) and/or DC fast charging that transfers high velocity (typically 400-500 volts or 32-100 Kw, depending on the electrical current) of direct electricity to vehicle batteries, at the Proposer’s cost.
C. Financial stability to cover for ALL costs incurred related, but not limited to, electricity usage, capital equipment, installation, operation, and maintenance. Moreover, the economic sustainability to propose a business model that is advantageous to ALL parties, including residents, Proposer, and the Town for the benefit of utilizing parking spaces at strategic locations.
D. Ability for drivers to find charging stations via web-enabled cell phones.
E. Notification by SMS, text, on-app, and/or email when charging is complete.
F. Authenticated access to eliminate energy theft.
G. Authorized emergencies for safety where Proposer should provide a detailed account of their system’s safety measures; user instructions; user preventative safety measures; and user instructions in case of emergencies.
H. Remote monitoring and diagnostic for superior quality of service on a regular basis and/or as needed.
I. Smart Grid integration for utility load management with future Vehicle-to-Grid (V2G) capabilities when feasible.
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Electric Vehicle Charging Stations RFP 2022-16
J. Green House Gas savings calculations per vehicle.
K. Comply with Miami-Dade County and Town of Miami Lakes Building and electrical codes.
L. Compliance with the American with Disabilities Act (ADA) accessible buttons, components, placement, distance, among others.
M. Comply with relevant or local standard for electrical connectors, such as SAE Surface Vehicle Recommended Practice J1772, SAE Electric Vehicle Conductive Charge Coupler.
N. Have network or internet addressable and be capable of participating in a demand-response program or time-of-use pricing to encourage off-peak charging.
O. The equipment/components can be listed by Underwriters Laboratories (UL) or any Nationally Recognized Testing laboratory (NRTL) that meets the requirements of OSHA in 29CFR.1910.7 for the use of “Electric Vehicle Charging Stations.”
P. Ability to operate in extreme temperature conditions.
Q. Ability to secure infrastructure within 24 hours of a hurricane warning.
R. The capabilities to provide accessible and convenient infrastructure placement and accommodation so all users can take advantage of the service, including but not limited to, people with disabilities, elderly, etc.
B6. CHARGING LOCATIONS
The preliminary locations are suggestions, are subject to all applicable approvals and permits, and may be modified with consent of the Town. Contractor shall be responsible for performing a due diligence and investigation of the locations and must also determine the suitability or non-suitability of each site. Contract proposing substitutions or omissions from the locations suggested above shall document their rationale.

A. Town of Miami Lakes Government Center: 6601 Main Street, Miami Lakes, FL 33014
B. Veterans Park: 15151 NW 82nd Avenue, Miami Lakes, FL 33014
C. Miami Lakes Optimist Park: 6411 NW 162nd Street, Miami Lakes, FL 33014
D. Royal Oaks Park: 16500 NW 87th Avenue, Miami Lakes, FL 33018
The Town reserves the right to add or remove locations to this list.

B7. INSTALLATION
Contractor shall furnish and install all materials, equipment, and labor required for the installation of the EV charging station(s). The Contractor is also responsible for securing all related permits and coordinating with the utility companies. Following the installation, the Contractor shall activate and test the EV charging station(s) and will be responsible for the safe operation of all equipment and connections.

A. Proposer must clearly state the methodology for the chosen location to pursue the installation of the charging station.
B. Proposer must disclose any challenges, if any, with electrical current conditions at the proposed Locations.
C. The equipment details must be shown on the submittal.

2599797_RFP_2022-16_Electric_Vehicle_Charging_Stations

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